|
II. MANDATE OF THE
CONSULTATIVE BOARD
Rule 5:
The Consultative Board shall set
up rules necessary for its functioning consistent with the
provisions of the Agreement and notify them to the Council.
Rule 6:
The Consultative Board, acts in an
advisory capacity to the Council, within the framework of
the provisions of the Terms of Reference of the Group.
Rule 7:
The Consultative Board may set up
ad hoc working groups to assist in fulfilling its mandate
provided that their operating costs have no budgetary
implications for the Group.
Rule 8:
The Secretary General of the Group
shall assist the Consultative Board as appropriate. He shall
be invited to all meetings of the Consultative Board.
III. MEETINGS OF THE CONSULTATIVE BOARD
Rule 9:
The Chairman of the Consultative
Board calls the meetings of the Board except for the first
meeting which shall be called by the Secretary General of
the Group. The Consultative Board shall meet at least once a
year with additional meetings to be called in consultation
with the Secretary General of the Group. If possible, the
meetings of the Consultative Board should be held
concurrently during the Meetings of the Council.
Rule 10:
The Consultative Board may meet in
a country other than the country of the Headquarters of the
Group. In such a case, the hosting organisation(s) or
entity(s) shall bear any additional costs arising out of
holding such a meeting.
Rule 11:
The Chairman of the Consultative
Board shall establish the agenda for the meetings in
consultation with the Secretary General of the Group.
Rule 12:
The Consultative Board shall
submit regular reports to the Council on the proceedings of
its meetings.
Rule 13: Representation
Each member of the Consultative
Board shall be represented by one delegate and by such
alternate delegates and advisers as may be required.
Rule 14: Credentials
The names of delegates and the
names of alternate delegates and advisers shall be submitted
to the Secretariat normally before the opening of the
meeting they are attending.
Rule 15: Transmission of Communications
Each associate member shall notify
the Secretariat in writing the name of the person and the
address to which all notices and other communication
regarding the work of the Consultative Board and the Working
Groups shall be sent. Keeping in mind the cost of sending
documents; notices and documents shall be sent normally by
e-mail/ordinary post. Any notice or communication forwarded
to the person so designated shall be deemed to have been
delivered to the member concerned. Whenever there is a
change of the person so designated, the Secretariat shall
immediately be notified in writing.
Rule 16: Presiding Over Meetings
The Chairman shall ordinarily
preside over all the meetings of the Private Sector
Consultative Board. If the Chairman of the Consultative
Board is absent from a meeting or any part thereof, one of
the Vice-Chairmen shall act in his place. In the temporary
or permanent absence of both the Chairman and Vice-Chairman,
the Board may elect new office bearers either on temporary
or permanent basis. The Vice-Chairman acting as Chairman
shall have the same power and duties as those of the
Chairman.
Rule 17: Convening of Meetings
The Secretariat shall send to each
member of the Consultative Board, a written notification of
the date and place of each meeting of the Consultative Board
together with the provisional agenda, preferably one month
prior to the date of such meetings. All agenda documents
should normally be made available to members two weeks prior
to the date of the meeting.
Rule 18: Quorum
There shall be [no] requirement of
quorum for any of the Consultative Board meetings.
Rule 19: Conduct of Meetings
a) In addition to exercising the powers conferred upon him
elsewhere in these rules, the Chairman shall declare the
opening and closing of each meeting, direct the discussions,
ensure observance of these rules, grant the right to speak
and announce decisions. He shall have control over the
proceedings of the Consultative Board and over the
maintenance of order at its meetings.
b) No person may address the Board without having previously
obtained the permission of the Chairman. The Chairman shall
ordinarily call upon speakers in the order in which they
signify their desire to speak. The Chairman may call a
speaker to order if his remarks are not relevant to the
subject under discussion and may direct that such remarks
shall not appear in the records of the meeting. The
principal officers of the Group may be accorded precedence
to speak for the purpose of clarifying any matter.
c) During a discussion of any matter a delegate may raise a
point of order, which shall immediately be decided by the
Chairman. A delegate rising to a point of order may not
speak on the substance of the matter under discussion.
d) The Chairman may, in the course of the discussion,
propose to the Board a limit on the time to be allowed to
speakers and on the number of times each delegate may speak
on any question. When the debate is limited and a delegate
has spoken his allotted time, the Chairman shall call him to
order without delay.
e) Proposals and amendments shall normally be introduced in
writing and handed to the Secretariat, who shall circulate
copies to the members. As a general rule, no proposal shall
be discussed at any meeting of the Consultative Board unless
copies of it have been circulated to all members. In the
absence of any objections, the Chairman may, however, permit
discussion and consideration of proposals or amendments,
even though these proposals or amendments have not been
circulated.
Rule 20: Decisions and reports of the proceedings of the
Consultative Board
The decisions taken during a
meeting of the Consultative Board shall be read out at the
end of the meeting and shall be sent to all members within
two weeks. At the end of the meeting a draft report on the
proceedings of the meeting shall be prepared by the
Secretariat and circulated to the members.
Rule 21: Recommendations of PSCB
All recommendations of the
Consultative Board shall, as far as possible, be made
through consensus.
Rule 22: Languages of the Consultative Board
The working language of the
Consultative Board shall be English.
Rule 23: Recommendations on Issues Without A Meeting
The Chairman of the Consultative
Board may make recommendations to the Council after
ascertaining the views of the members through post, e-mail
or fax as may be convenient. The Chairman will submit such
recommendations to the Secretary General of the IJSG and
shall state the reasons for adopting this procedure along
with details of consultations held with members.
------------ |
